Licences. Compliance. Rosters. Logbooks. Staff. Invoices. One security management platform built for the UK private security industry — starting with the SIA licence checker, and adding only the modules your company needs.
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SIA Licence Register
47 staff across 3 sites
Total
47
Active
42
Expiring soon
4
Expired
1
James Mitchell
Door Supervisor
Sarah Patel
Security Guard
David Okonkwo
CCTV Operator
Emma Roberts
Close Protection
Michael Chen
Door Supervisor
Aisha Khan
Security Guard
Tom Williams
CCTV Operator
Trusted by security companies across the UK
Compliance visibility
No more switching between spreadsheets, email threads, and the SIA website. Guard Checker brings every licence, every status, and every expiry date into a single compliance dashboard.
Automated verification
Licences verified against the official SIA register on your schedule — weekly, daily, or hourly
Proactive expiry alerts
Get notified at 30, 14, and 7 days before any licence expires so you can act early
Compliance at a glance
Live workforce compliance rate, colour-coded statuses, and clear reporting
47 operatives · Last checked 2m ago
47
42
4
1
Audit-Ready
Full check history logged
One platform, every module
Most security companies run on a mix of spreadsheets, WhatsApp, Word documents and a paper logbook. Guard Checker replaces them one module at a time. Every module works from the same officer, client and site records, so nothing is entered twice.
Single, bulk and workforce-wide checks against the SIA register, with expiry warnings and an immutable check history.
One profile per officer with a live GREEN / AMBER / RED status across licence, right to work and training.
Record how each check was carried out, keep the evidence, and get follow-up alerts before anything lapses.
First aid, ACT, fire marshal, CCTV and your own qualification types, each with expiry alerts.
Plan shifts and assign officers with their compliance shown up front. Expired licences cannot be deployed.
Replace the paper occurrence book. Tamper-evident entries, photos, one-tap book on/off and an end-of-shift report.
Structured incident reports escalated from the logbook, with management review and client sharing.
Completed shifts become timesheets. Adjust actual hours, approve, and they are ready to bill.
Generate professional invoices straight from approved shifts, record payments and track what is overdue.
Give each customer a secure view of their own sites, deployments, reports and invoices — and nothing else.
Start with SIA licence monitoring and build your own package. Add a module when you need it, remove it when you don't.
The problem
Most security companies start by tracking SIA licences in spreadsheets. It works — until it doesn't.
When expiry dates live in a spreadsheet, things get missed. One lapsed licence at the wrong time can mean a failed audit or a lost contract.
Checking each operative's licence on the SIA website one by one takes time. Across a full workforce, it becomes a serious admin burden.
When a client or auditor asks for proof of compliance, pulling together spreadsheets, screenshots, and email threads is slow and unprofessional.
Licence data in one file, contact details in another, site assignments on paper. Fragmented records create gaps, errors, and compliance risk.
What Guard Checker replaces
Guard Checker takes the basic process of checking SIA licences and turns it into a practical compliance workflow for your business.
Every licence in your register is verified against the official SIA register automatically. No more one-by-one lookups on the SIA website.
Configurable alerts at 30, 14, and 7 days before expiry. Deal with renewals proactively instead of discovering problems after the fact.
Names, licence numbers, sectors, roles, and full check history — all in one searchable, filterable database you can rely on.
Assign operatives to client sites and see compliance status per location. Ideal for manned guarding, events, and multi-site contracts.
Every licence check is timestamped and logged automatically. Generate compliance evidence in seconds, not hours.
Upload your existing workforce via CSV. Guard Checker validates every licence number on import and flags issues immediately.
The difference
The SIA provides a public register where anyone can check individual licences — and it's a valuable resource. But if you're managing compliance across a team of 10, 50, or 500 operatives, checking licences one at a time is not a scalable process.
The SIA register is essential for individual lookups. Guard Checker is for companies that need to manage compliance as an ongoing operational process.
Simple onboarding
No technical setup. No long onboarding process. Just create your account, add your team, and go.
Create your account in 30 seconds. No credit card required, no contracts, no lengthy setup process.
Add operatives individually or bulk-upload via CSV. Every SIA licence number is validated automatically on import.
Guard Checker monitors your workforce continuously. Get alerts before licences expire, and access your compliance register and audit trail at any time.
Verify SIA licences on-site, on the move, or from the office. Your entire workforce register in your pocket — always up to date, always audit-ready.
Real-time verification
Check any licence instantly from your phone against the SIA register
Instant push alerts
Get notified the moment a licence status changes or approaches expiry
On-site compliance
Verify operatives at the door, on shift, or during audits — no laptop needed
Auto-check active
Last checked 2 min ago
Check licence now
Instant SIA register lookup
42
Active
4
Expiring
1
Expired
Staff licences
James Mitchell
Door Supervisor
Sarah Patel
Security Guard
David Okonkwo
CCTV Operator
Emma Roberts
Close Protection
Michael Chen
Door Supervisor
Licence Valid
Verified against SIA register
James Mitchell
Door Supervisor
Recent checks
Audit readiness
When a client or auditor asks for evidence of workforce compliance, you need to respond quickly and confidently. Guard Checker gives you a complete, timestamped record of every licence check — ready to present at any time.
Every licence verification is logged with the date, time, result, and method. Nothing falls through the cracks.
See your workforce compliance rate at any moment. Know exactly how many operatives are active, expiring, or expired.
Download your compliance register as a CSV export. Generate the evidence you need for client audits or regulatory reviews.
Pricing
Every plan includes SIA licence monitoring and a 14-day free trial. No credit card required. Add rostering, the digital logbook, invoicing and more as individual modules from inside the app.
For small security teams getting started with structured compliance.
£60 billed annually
From £0.20 per operative/month
For growing companies that need full workforce visibility and proactive alerts.
£120 billed annually
From £0.10 per operative/month
For larger operations needing frequent checks and advanced compliance controls.
£240 billed annually
From £0.04 per operative/month
Tailored compliance solutions for large security operations with bespoke requirements.
Need a custom compliance solution?
Speak with our team about volume pricing, SLAs, and tailored compliance workflows for larger operations.
What our customers say
"Guard Checker has completely changed how we manage compliance. We used to spend hours every month checking licences manually — now it just happens automatically."
[Customer Name]
[Job Title], [Company Name]
"The audit trail alone is worth the subscription. When our client asked for proof of compliance, we had everything ready in under a minute."
[Customer Name]
[Job Title], [Company Name]
"We were tracking 80 operatives in a spreadsheet. Guard Checker gives us proper visibility and we never miss an expiry now."
[Customer Name]
[Job Title], [Company Name]
Testimonials shown are representative examples. Real customer quotes coming soon.
All data is encrypted at rest and in transit. Your workforce records are protected by enterprise-grade infrastructure and row-level access controls.
Licence verification uses the SIA public register — the same authoritative source maintained by the Security Industry Authority.
Guard Checker is designed with data protection principles in mind. Your data is handled in accordance with UK data protection requirements.
Frequently asked questions
Everything you need to know about managing SIA compliance with Guard Checker.
Guard Checker is a management platform built for UK private security companies. It started as an SIA licence checker and now runs the rest of the business too: staff compliance, right to work, training, rostering, a digital door supervisor logbook, incident reports, timesheets, invoicing and a client portal — replacing spreadsheets, WhatsApp, Word documents and the paper logbook.
No. Guard Checker is modular. Every account includes SIA licence monitoring, and you add only the modules your company needs — rostering, the digital logbook, invoicing, right to work and so on — from the Subscription page inside the app. Modules can be switched on or off at any time, and they all work from the same officer, client and site records.
Guard Checker is designed for security company owners, operations managers, and compliance officers who are responsible for ensuring their workforce holds valid SIA licences. Whether you manage 10 operatives or 500, the platform is built to give you clear visibility of your compliance position.
The SIA public register is a useful resource for checking individual licences one at a time. Guard Checker is for companies that need to manage compliance as an ongoing operational process — not a one-off check. It automates verification across your entire workforce, monitors expiry dates continuously, sends proactive alerts before deadlines, maintains a searchable register, and produces an audit trail. If you are managing more than a handful of operatives, the manual approach does not scale.
Once you add your operatives to Guard Checker, the platform automatically verifies each SIA licence against the official public register on a recurring schedule. The frequency depends on your plan — weekly on Starter, daily on Professional, and hourly on Business. You can also trigger a manual re-check at any time. When a licence status changes or approaches expiry, you are notified immediately.
Yes. Guard Checker supports bulk CSV import, so you can upload your existing workforce list — including names, SIA licence numbers, roles, and sectors — in one step. The system validates every licence number on import and flags any issues. Most teams are fully set up within a few minutes.
Yes. Every licence check is logged with a timestamp, creating a complete audit trail. When a client or auditor asks for proof of compliance, you can pull up your workforce register, check history, and compliance status in seconds — rather than assembling spreadsheets and screenshots. The platform is designed to keep you audit-ready at all times.
Yes. On the Professional plan and above, you can create sites, assign operatives to specific locations, and track compliance per site. This is particularly useful for companies managing manned guarding, event security, or corporate contracts across multiple client locations.
Most companies are up and running in under five minutes. Create your account, import your workforce via CSV or add staff individually, and Guard Checker begins verifying licences immediately. No technical setup or integration is required.
Guard Checker is built on enterprise-grade infrastructure with encryption at rest and in transit. Access is controlled through row-level security policies, meaning each company can only access its own data. The platform is designed with data protection principles in mind and handles all data in accordance with UK data protection requirements.
Yes. Every plan includes a 14-day free trial with full access to all features — no credit card required. You can import your workforce, run licence checks, and explore the full platform before committing to a subscription.
Set up in under five minutes. Import your workforce, verify licences automatically, then add rostering, logbooks and invoicing when you are ready.
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